What is a CMMS System, and How Does it Work?
Computerized Maintenance Management Systems (CMMS) is the new business operations super tool. CMMS puts asset and resource control in the hands of business management. The system works by pooling data in a centralized digital platform (CMMS). The data is then organized to eliminate most office paperwork, streamline business operations, improve communication, and schedule preventative maintenance. Some people may refer to it as Enterprise Asset Management software or EAMS.
CMMS is a crucial business tool that management uses in effective decision-making for the organization’s good. Most CMMS platforms utilize these four major elements to create an effective business tool.
1. An Interface
A user interface is what the client sees when they access the platform. The interface provides users with well-arranged data that is easy to interpret. A user interface also allows users to navigate the equipment and information, creating, deleting, and managing assets and information. A tacky user interface will almost always lead to poor user experience, limiting the user from experiencing CMMS’s full benefits.
2. User Dashboards
Well-designed dashboards allow companies to integrate and manage KPIs into the CMMS software. User dashboards allow the system to track progress and identify repeated bought of reduced productivity for management to take action.
3. An Accurate Database
CMMS cannot function without data from the client. Data is usually first input through programming to make the platform unique to client operations. After the platform is set up, the company can embark into inputting assets and resource data. It is essential only to input the correct data to reap the full benefits of CMMS.
4. Administrative Programming
Most administrators will want each user to enjoy unique privileges on their CMMS platform. Data access is limited to ensure optimal functioning. Management also can implement search filter specifications on their CMMS platform.
What Are the Benefits of CMMS?
Computerized Maintenance Maintenance Systems are not only effective for internal business management but also it’s a very crucial input for the smooth running of the whole organization. Here are some of the benefits that come with this important system.
1. Improved Asset Visibility
Data pooling in a centralized CMMS database enables business managers to have real-time data on all asset activity. Sales and maintenance data is uploaded instantly onto the website, so managers know-how stocks and asset functions. In addition, managers can also work to identify possible problems in the system causing frequent breakdowns in CMMS-enabled work sites.
2. Automation
Automation is the secret ingredient in the success of many companies. It eliminates redundancy and human error on the job, increasing customer satisfaction. We all know that a happy customer is a paying customer, so CMMS is essential for sales improvement. Automation is also crucial in time and resource-saving for the benefit of the business and final consumers. Tasks such as ordering parts, scheduling shifts, compiling information, and replenishing inventory can be automated to reduce errors, save time and improve productivity.
3. Work Flow Visibility
Thanks to CMMS, business managers can identify where their asset is, what it needs, and who needs to get the job done. This way, companies can get tasks accomplished in less time with real-time progress. The data is always available at the touch of a button or screen in this case.
4. Effective preventive maintenance
CMMS software can be programmed to alert management when assets need maintenance done. Maintenance does not have to be done when machines break down; the software can schedule preventative maintenance to avoid mishaps in production and delivery.
5. Streamlined Processes
Thanks to CMMS software, all authorized parties in a business operation can access real-time data from remote or central locations. Real-time asset tracking allows all parties to prepare in readiness for the next step of the transaction or business operation. Furthermore, management can utilize CMMS software to optimize distribution channels for improved future performance.
6. Improved workforce management
Managers can find it hard to manage a field workforce because they cannot be everywhere at once. It may not be a cost-efficient business option for the company to hire multiple field workforce managers making CMMS software the best tool for the job. New advancements in the field employ more advanced technology like blockchain and augmented reality for improved connectivity and usability. Thanks to these advancements, clients experience optimal workforce control from a central location.
How to Choose CMMS for Your Organization
Know what your company needs
Are you in the market for the best CMMS platform for your business? Before settling for one CMMS provider, knowing your company’s unique needs is essential. The CMMS provider will use company needs and goals to create a unique platform for your business.
Consider mobile-first apps with chat functionality
If your team needs a platform that supports chats, then you should prioritize a platform designed for smartphones. This type of platform is essential if your employees are often on the move. Improved communication reduces costly mistakes when some vital information falls through the cracks.
Calculate your ROI
Computerized Maintenance Management System platforms do not come cheap. Companies should work on a budget and calculate the expected rate of returns generated from the CMMS platform.
Download our GIMBA guide, Request a Demo, or email us at sales@gimba.io or call (312) 532-1681 to schedule a one-on-one consultation with an expert today and explore how CMMS can help your organization run smoothly.
